组织结构

PERLEMBAGAAN BAGI
PERTUBUHAN INDUK
PERSATUAN CHENG HOE TONG SEBERANG PERAI
(PPM-016-07-21031988)
CLAUSE 1 NAME
(1) The Association shall be known as
PERSATUAN CHENG HOE TONG SEBERANG PERAI
Hereinafter referred to as the Association.
(2) Meaning of name :
(3) Level : NEGERI
CLAUSE 2 PLACE OF BUSSINESS
(1) The registered address is
6641 JALAN RAJA UDA
12300 BUTTERWORTH
PULAU PINANG
or at such other place as may from time to time be decided by the Committee;
and the postal address is
6641 JALAN RAJA UDA
12300 BUTTERWORTH
PULAU PINANG
(2) The registered and postal addresses shall not be changed without the prior
approval of
the Registrar of Societies.
CLAUSE 3 OBJECTIVE
The objectives of the Association shall be:
3.1) To provide cordial relationship amongst the clansmen;
3.2) To pay homage and reverence to the ancestors of the Teoh Clan;
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3.3) To carry out welfare, mutual assistance and other charitable work;
3.4) To establish scholarship funds; and
3.5) To promote healthy and cultural activities.
CLAUSE 4 MEMBERSHIP
4.1) Membership is opened to all members of the Teoh Clan of both sexes who
have attained 18 years of age, are of good character and are prepared to abide by
the Constitution of the Association
4.2) Membership shall be only life Member.
4.3) Every application for membership shall be proposed and seconded by two
existing members and his /her application shall be forwarded to the Hon. Secretary
of the Association. The Hon. Secretary shall at the first convenient opportunity
submit it to the Executive Committee for approval. The Executive Committee may at
its discretion, reject any application without assigning any reason therefor.
4.4) Every applicant whose application has been approved as aforesaid shall upon
payment of
the prescribed Life Member entrance fee, be admitted as a member of the
Association and shall be entitled to all the privileges of membership.
CLAUSE 5 RESIGNATION & TERMINATION
5.1) A member who wishes to resign as a member of the Association shall give two
weeks’ notice in writing to the Hon. Secretary and shall pay up all the dues.
5.2) Any member who fails to comply with the rules of the Association or has acted
in a manner to bring disrepute upon the Association may be expelled or suspended
for a period of time as the Executive Committee deems fit. Before the Executive
Committee expel or suspend the member, the member concerned shall be informed
of the grounds for such expulsion or suspension in writing and be given an
opportunity to explain and absolve himself in person. Such expulsion or suspension
sha1l be enforced, unless otherwise reversed by a general meeting upon appeal by
the said member
CLAUSE 6 SOURCE OF INCOME
6.1) A life Member shall pay an entrance fee of Forty Ringgit (RM40.00) and shall
thereafter be exempted from paying any annual subscription.
CLAUSE 7 GENERAL MEETING
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7.1) The supreme authority of the Association is vested in a general meeting of the
members. At least one-half of the total membership of the Association or twice total
number of the Executive, whichever is the lesser must be present at a general
meeting for its proceedings to be valid and to constitute a quorum.
7.2) If half an hour after the time appointed for the meeting a quorum is not present,
the meeting shall be postponed to a date (not exceeding 30 days) to be decided by
the Executive Committee; and if a quorum is not present half an hour after the time
appointed for the postponed meeting, the members present shall have the right to
proceed with the meeting but they shall not have the power to alter the rules of the
Association or to make decisions affecting the whole membership.
7.3) An annual general meeting of the Association shall be held within three
calendar months after the close of each financial year on a date and at a time and
place to be decided by the Executive Committee. The business of the annual
general meeting shall be:
7.3.1) To receive the Executive Committee’s report on the working of the
Association for the previous year;
7.3.2) To receive the Treasurer’s report and the audited accounts of the Association
for the previous year;
7.3.3) To elect members for the Executive Committee and to appoint two auditors
for the ensuing years (to be held once in every two years only);
7.3.4) To deal with such other matters as may be put before it.
7.4) The notice of the annual general meeting stating the date, time, place ,agenda
and calling for motions for discussion to be sent to the Hon. Secretary to all
members not later than 14 days before the date fixed for the meeting, and the
notice shall also be prominently displayed at the registered address or place of
meeting of the Association, This notice of meeting shell also be published in local
Chinese Newspapers.
7.5) An extraordinary general meeting of the Association shall be convened:
7.5.1) When the Executive Committee deems it desirable, or
7.5.2) At the joint request in writing of not less than twenty members, stating the
objects and reasons for such meeting.
7.6) An extraordinary general meeting requested by members shall be convened at
a date within thirty (30) days of the receipt of such requisition.
7.7) Notice and agenda for an extraordinary meeting shall be forwarded by the Hon.
Secretary to all members at least fifteen days before the date set for the meeting.
7.8) Paragraphs (7.1) and (7.2) of this rule regarding the quorum and the
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postponement of an annual general meeting shall apply also to an extraordinary
meeting, but with the provide that if no quorum is present after half an hour from the
time appointed for a postponed extraordinary meeting requisitioned by members,
the meeting shall be cancelled, and no extraordinary meeting shall be requisitioned
for the same purpose until after the lapse of at least six months from the date
thereof.
CLAUSE 8 COMMITTEE
8.1) 23 members of the Executive Committee shall be elected by secret ballot at the
annual general meeting. The exact office-bearers shall be determined among
themselves by ballot as follows:
A President
A Deputy President,
Three Vice-Presidents,
An Hon. Secretary and An Asst. Secretary,
An Hon. Treasurer and An Asst. Treasurer,
A Chinese/English Correspondent,
A Social Welfare Officer and An Asst. Social Welfare Officer,
An Education Officer and An Asst. Education Officer,
A Health and Cultural Officer and An Asst. Health and Cultural Officer,
and ordinary committee members
8.2) The office-bearers of the Association and every officer performing executive
functions in the Association shall be Malaysian Citizens.
8.3) Names of the members of the Executive Committee shall be proposed and
seconded and election shall be by a simple majority vote of the members at the
general meeting. The office-bearer shall hold office for 2 years and shall be eligible
for re-election, but President, Hon. Secretary and Hon. Treasurer shall not be held
by a member for more than 3 consecutive terms.
8.4) The function of the Executive Committee is to organise and supervise the day
to-day activities of the Association and to make decisions on matters affecting its
running within the general policy laid down by the general meeting. The Executive
Committee may not act contrary to the expressed wishes of the general meeting
without prior reference to it and shall always remain subordinate to the general
meeting. It shall furnish a report to the general meeting on its activities during the
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previous year.
8.5) The Committee shall meet at least once every three months and seven
days’ notice of each meeting shall be given to the members. The President
alone, or not less than three of its members acting together may call for a meeting
of the Committee to be held at any time, At least half. of the Committee members
must be present for its proceeding to be valid and to constitute a quorum.
8.6) Any member of the Executive Committee who fails to attend three consecutive
meetings of the Executive Committee without satisfactory explanation shall be
deemed to have resigned from the Executive Committee.
8.7) In the event of the death or resignation of a member of the Executive
Committee, the candidate who received the next highest number of votes at the
previous election as a member of the Executive Committee shall be invited to fill the
vacancy. If there is no such candidate or if such candidate declines to accept the
office, the Executive Committee shall have the power to co-opt any other member
of the Association to fill the vacancy until the next annual general meeting.
8.8) The Committee shall give instructions to the Hon. Secretary and other officers
for the conduct of the affairs of the Association. It may appoint such organisers and
such staff as it deems necessary. It may suspend or dismiss any organiser or
member of the staff for neglect of duty, dishonesty, incompetence, refusal to carry
out the decision of the Executive Committee, or for any other reason which it deems
good and sufficient in the interest of the Association.
8.9) The Executive Committee shall within 28 days after the holding of the annual
general meeting, submit the annual returns of the Association to the Registrar Of
Society as required under section (14) of the Societies Act, 1966.
CLAUSE 9 DUTIES OF OFFICE BEARERS
9.1) The President shall during his term of office preside at all general meetings,
and all meetings of the Executive Committee and shall be responsible for the proper
conduct of all such meetings. He shall have the casting vote and shall sign the
minutes of each meeting at the time they are approved. He shall, in conjunction with
the Hon. Secretary and Hon. Treasurer sign all cheques on behalf of The
Association.
9.2) The Deputy President shall deputize for the President during the latter’s
absence
9.2a) The Vice-President shall deputize for the President and Deputy President
during their absence
9.3) The Hon. Secretary shall conduct the business of The Association in
accordance with the rules, and shall carry out the instructions of the Executive
Committee. He shall be responsible for conducting all correspondences and
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keeping of all books, documents and papers except the accounts and financial
records. He shall maintain a membership register with particulars of names, age,
identity card numbers, occupations and addresses of every member. He shall
attend all meetings and record the proceeding. In conjunction with the President
and Hon. Treasurer, he shall sign all cheques on behalf of The Association.
9.4) The Asst. Secretary shall assist the Hon. Secretary in carrying out his duties
and shall act for him in his absence.
9.5) The Hon.Treasurer shall be responsible for the finance of the Association. He
shall keep accounts of all its financial transactions and shall be responsible for their
correctness, and he shall in conjunction with the President and Hon. Secretary sign
all cheques on behalf of The Association.
9.6) The Asst. Treasurer shall assist the Hon.Treasurer in managing financial
matters. In the absence of the Hon. Treasurer, the Asst. Treasurer shall exercise
the functions of the former.
9.7) The Chinese/ English Correspondent shall manage the correspondence of the
Association and assist in writing up the resolution.
9.8) The Social Welfare Officer shall take charge of the welfare of The Association
as well as the affairs concerning marriages, deaths, and other matters such as
mutual assistance among members, to help the poor and the distressed members
and other charitable activities. The Asst. Social Welfare Officer shall assist the
Social Welfare Officer in his duties.
9.9) The Education Officer shall take charge of all the educational affairs of the
Association and to assist in the management of scholarship fund. The Asst.
Education Officer shall assist the Education Officer in his duties.
9.10) The Health and cultural Officer shall manage the health and cultural activities
of the Association but any plan in this respect must first be approved by the
Executive Committee. The Asst. Health and cultural Officer shall assist the Health
and cultural Officer in his duties.
CLAUSE 10 FINANCIAL PROVISION
10.1) Subject to the following provisions, in this rule, the funds of The Association
may be expended for any purpose necessary for the carrying out of its objects,
including the expenses of its administration, the payment of the salaries, allowances
and expenses to its office-bearers and paid staff, and the audit of its accounts, but
shall on no account be used to pay the fine of any member who may be convicted
in a court of law.
10.2) The Hon. Treasurer may hold a petty cash advance not exceeding
RM1,000.00 (Ringgit Malaysia One Thousand) at any one time. All money in excess
of this sum shall within seven days of receipt be deposited in a bank approved by
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the Executive Committee. The bank account shall be in the name of The
Association.
10.3) All cheques or withdrawal notices on The Association’s account shall
be signed jointly by any two of the principal office-bearers namely the President, the
Hon.Secretary and the Hon.Treasurer. They shall also bear the seal of the
Association in order to be valid
10.4) No expenditure exceeding RM20,000.00 (Ringgit Malaysia Twenty Thousand)
or below at any one time shall be incurred without the prior sanction of the
Executive Committee. For expenditure exceeding RM20,000.00 (Ringgit Malaysia
Twenty Thousand) in any one time it shall be incurred with the prior sanction of the
general meeting.
10.5) The president shall have the power to authorize expenditure below RM1,000
(Ringgit Malaysia One Thousand) while the Hon. Secretary shall have the power to
authorize expenditure below RM500 (Ringgit Malaysia Five Hundred) in any one
time.
10.6) Special donations shall be collected from members to finance education and
other charitable activities and the extension of the Association’s affairs. The
Executive Committee shall decide the amount of the special donations to be
allocated to such activities
10.7) Monthly statements of account shall be prepared by Hon. Treasurer and
reported to the Executive Committee meetings. As soon as possible after the end of
each financial year, a statement of receipts and payments and a balance sheet for
the year shall be prepared and audited by the auditors appointed under the rule 10.
The audited account shall be submitted for the approval of the next annual general
meeting, and copies of it shall be made available at the registered address or place
of meeting of the Association for the attention of the members.
10.8) The date of commencement of the financial year of the Association shall be
from the 1st of January and shall end on the 31st of December annually.
CLAUSE 11 AUDITORS
11.1) Two members, who shall not be office-bearers of The Association, shall be
appointed by the annual general meeting as Hon. Auditors.
11.2) Their tenure of office shall be one year and they shall not be elected for the
consecutive year.
11.3) The auditors shall be required to audit the accounts of the Association for any
period within their tenure of office at any date, and to make a report to the Executive
Committee.
CLAUSE 12 PROPERTY ADMINISTRATORS
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(1) All tangible and intangible assets of the Association, shall be registered under
the name of the Association according to Article 9 (b), Society Act, 1966 and shall
be placed under the management of the committee of the Association. The
incumbent President, Secretary, and Treasurer of the Association shall
automatically become the Property Administrators of the Association and their
appointments shall be authenticated by a certificate issued by the Registrar of
Society and with the official stamp of the Association.
(2) Any transaction pertaining to the purchase, sale, mortgage, or transfer of the
Association’s all tangible and intangible assets shall require prior unanimous
approval by the Executive Committee at a duly convened meeting.
(3) The property Administrators shall have no right to dispose of, mortgage or alter
the ownership of the tangible and intangible assets of the Association without the
prior sanction of a General Meeting of the Association on a majority of three-fourths
of the members attending.
CLAUSE 13 INTERPRETATION
13.1) Between annual general meetings, the Executive Committee shall interpret
the rules of the Association and, when necessary determine any point on which the
rules are silent.
13.2) Except where they are contrary to, or inconsistent with the policy previously
laid down by the general meeting, the decision of the Executive Committee shall be
binding on all members of the Association unless and until countermanded by a
resolution of a general meeting.
CLAUSE 14 ADVISOR/PATRON
14.1) The Executive Committee shall appoint distinguished members who have
made outstanding contributions to the Association as Hon. Patrons and Hon.
Presidents for a period of two years.
14.2) They may be reappointed to their respective designation by the new
Committee.
CLAUSE 15 PROHIBITION
15.1) No form of gambling or games of chance shall be played in the premises of
the Association.
15.2) The Association is prohibited from having any connection or affiliation outside
Malaysia.
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15.3) No University or University College student shall be admitted as a member of
the Association without the prior approval of the Vice Chancellor or University
College concerned.
CLAUSE 16 AMENDMENT OF CONSTITUTION
16.1) These Rules shall not be altered or amended except by resolution of a
general meeting. An application for each alteration or amendment of its rules shall
be made to the Registrar of Societies within sixty days from the date of the decision
to make the alterations or the amendments. Such alterations or amendments shall
take effect from the date of the approval by the Registrar of Societies.
CLAUSE 17 DISSOLUTION
17.1) The Association may be dissolved voluntarily by resolution of not less than
four-fifths of the total membership.
17.2) In the event of the Association being dissolved, as provided above, all debts
and liabilities legally incurred on its behalf shall be fully discharged, and the
remaining funds shall be disposed of in such a manner as may be decided upon by
a general meeting.
17.3) Notice of dissolution shall be given within 14 days of the dissolution to the
Registrar of Societies.
CLAUSE 18 FLAG, LOGO AND BADGE
CLAUSE 19 ANCESSTOR WORSHIP
19.1) The Association shall celebrate the Spring and Winter Festival every year.
19.2) The Spring Festival shall be held within the second moon of the lunar year.
The Winter Festival shall be held within 10 days before or after the Winter Festival
of the lunar year.
19.3) The President shall be the Master of Ceremonies on each occasion and all
members of the Executive Committee and all other members and their families may
take part under his leadership and guidance. In the absence of the President,
Deputy President and vice Presidents, the Hon. Secretary shall deputies for them
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LAMPIRAN
1. Bendera –
Keterangan
2. Lambang –
Keterangan
3. Lencana –
Keterangan
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